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For ideas on active verbs you can use to refer to figures and tables, see the handy table on the " Using Active Verbs" page in chapter 1 of this manual. Word doesnt treat cross-references like equations in Excel: the. As always, search for the best verb to describe your figure or table. During editing, however, the caption and note numbers can change, as can page numbering. Good alternatives to "show" include "display," "demonstrate," "illustrate," "depict" (for figures), and "list" (for tables). "Show" is generally a safe verb to use to describe a table or figure, but beware of overusing it or using it too loosely. Select an option from the Insert reference to menu: Entire caption (This option includes the figure caption or table title with the label and number.) Only.Examples:įigure 2 illustrates the predominant orientation of acicular particles in magnetic storage material.įigure 5 compares two magnetization curves for hard and soft magnetic materials. When you set up the ‘Insert reference to’ option, you can choose the function depending on how you will display or present your document. When a reference to a table or a figure is a sentence subject, match it with an interpretive verb to describe the work that the table or figure performs.If your pie chart shows percentages for the market distribution of platinum, say, there is no point in your repeating all these percentages in your body text unless you have something meaningful to say about them. When interpreting, avoid needless redundancy. Use some of your body text to interpret a table or figure, but only to a sensible degree, and after it is introduced rather than before.

Example:Īs Figure 8 indicates, the modulus of the transverse direction was always equal to or greater than the modulus of the machine direction.

In your body text, always spell out the point that you want your reader to get from your figure or table.

In some cases, it may simply be appropriate to write "see Figure 7" in parentheses at the end of a paragraph that prepared the reader to view the figure in other cases, it is appropriate to introduce a figure or table at the beginning of the paragraph and build the entire paragraph around it.

Introduce figures and tables in your text in logical places and in logical ways.

If you refer to more than one table or figure at a time, pluralize the reference.

"Table 3 and 4" is incorrect because each table is a separate entity.

(Some journals do not follow this convention, but most do.)

Capitalize the "t" in "table" and the "f" in "figure" when you refer to a specific table or figure created in your text.

Be sure to number figures and tables separately from each other.

Number figures and tables consecutively in the text, beginning with the number 1.

As you can see in the below screenshot, the Table 3 caption has been cross-referenced, so that you can press Ctrl + Click to follow link.When integrating references to figures and tables within your text, follow these guidelines: When I want to refer to that equation in the text, I then only have to ask Word to insert a cross-reference, then select ‘‘ as the reference type.

Word cross reference figure number only update#

Also, I have to go through each figure and update its number manually, then delete the cross-reference and make a new one which completely negates any advantage there was to doing it manually in fact, typing in the numbers manually would be much quicker than going through. I click on ‘OK’ and then simply add a closing bracket ‘’ character after the number, that for Word will be the caption text (usually it’s the title of your chart or your table).

Word cross reference figure number only plus#

And then put the cursor to the place where you want to cross-reference the caption and apply the utility by clicking Kutools Plus > More > Put Down Reference. The figure numbers and cross-references to figure numbers do not update.

Click Kutools Plus > More > Pick Up Caption. Please click on or select the caption you want to pick up for cross-referencing as shown in the below screenshot.Ģ. Please click on or select the caption you want to pick up for cross-referencing by clicking Kutools Plus > More > Pick up Caption, and then put the cursor to the place where you want to cross-reference the caption and apply the utility by clicking Kutools Plus > More > Put Down Reference. The ‘Insert reference to’ should be set to ‘Page number (full context)’. In the window that opens, the Reference Type should be set to ‘Numbered item’. See screenshot:Įasily cross reference tables, figures and equations captions in Word Go to the References tab, and click Cross-reference.

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